Yes, the core warranty tracking features are completely free — including adding equipment, tracking expiration dates, receiving email alerts, and basic document storage (100MB). There are no hidden costs or trial periods. Premium features for larger commercial facilities with unlimited equipment, team access, and advanced reporting are available as a paid upgrade, but the free plan covers everything most home gyms and small studios need.

The free plan supports up to 15 pieces of fitness equipment, which comfortably covers most home gyms, personal training studios, and small fitness facilities. For larger commercial gyms, multi-location fitness chains, and facilities with extensive equipment inventories, our premium plans offer unlimited tracking capabilities with additional team management features.

You can track any type of warranty for any fitness equipment. This includes manufacturer warranties, extended warranties, limited warranties, lifetime warranties, and third-party warranty plans. Equipment categories supported include cardio machines (treadmills, ellipticals, bikes, rowers, stair climbers), strength equipment (power racks, cable machines, Smith machines, plate-loaded equipment), functional training gear (kettlebells, battle ropes, TRX systems), group exercise equipment, and accessories.

You receive email notifications at three intervals: 90 days, 60 days, and 30 days before each warranty expires. Each alert includes the equipment name, brand, serial number, warranty type, expiration date, and the warranty provider's contact information so you can take immediate action. The dashboard also visually highlights warranties expiring within 90 days with color-coded status badges. Premium users can customize alert schedules and enable SMS notifications.

Yes, you can upload and store warranty certificates, purchase receipts, service records, and any other relevant documents. Supported formats include PDF, Word documents, Excel spreadsheets, and images (JPG, PNG). The free plan includes 100MB of secure cloud storage, which is typically enough for 50-100 warranty documents. Files are encrypted during upload and at rest using industry-standard AES-256 encryption.

Absolutely. All data is encrypted using industry-standard AES-256 encryption both in transit and at rest. Your fitness equipment information and warranty documents are stored on secure servers with regular automated backups. We use HTTPS everywhere, implement rate limiting, and conduct regular security audits. We never share your data with third parties without your explicit permission. You can export and delete all your data at any time.

Yes, you can export all your warranty data as a CSV file at any time. The export includes equipment names, brands, serial numbers, warranty types, purchase dates, expiration dates, coverage details, and status information. This is useful for record-keeping, sharing with team members, importing into spreadsheet applications, or transferring to other management systems. You can also print individual warranty detail pages.

Warranties vary widely by brand, price point, and component. Commercial-grade equipment typically offers the most comprehensive coverage: lifetime frame warranties, 5-10 year parts warranties, 2-3 year labor warranties, and 1-3 year electronics/console warranties. Residential equipment often has shorter periods — 10-15 year frame, 2-5 year parts, 1-2 year labor. Premium brands like Life Fitness, Precor, Technogym, and Hammer Strength generally offer the longest coverage. Our tracker helps you monitor all these different warranty periods in one place so nothing falls through the cracks.

To file a warranty claim you typically need your serial number, proof of purchase, warranty documentation, and a description of the issue. Our tracker stores all this information so you can access it instantly when contacting the manufacturer or warranty provider. Most manufacturers have a dedicated warranty claims phone number or online portal. Some require you to go through an authorized dealer. The key is having your documentation ready — which is exactly what our tracker provides. We store the warranty contact information alongside each entry so you know exactly who to call.

Yes, the tracker works for both residential and commercial fitness equipment. Commercial facilities benefit especially from the centralized warranty management, expiration alerts, export capabilities, and analytics dashboard for managing large equipment inventories. Whether you have 5 pieces or 500, the search and filter tools make it easy to find any warranty in seconds. Premium plans support multi-location tracking so you can manage warranties across multiple gym locations from a single dashboard.

The free plan supports one user account per facility. If you need multiple staff members to access and manage your gym equipment warranties, our premium plans offer team access with customizable permissions. You can assign roles like Admin (full access), Manager (add/edit/view), or Viewer (read-only) to control who can view, edit, or administer warranty information across your organization. This is ideal for gyms where maintenance staff, managers, and owners all need different levels of access.

Before canceling, you can export all your data as a CSV file and download any uploaded documents. We retain your data for 30 days after account cancellation in case you change your mind. After 30 days, all data — including warranty records and uploaded documents — is permanently and irreversibly deleted from our servers. We provide a clear data export workflow so you never lose important warranty information, even if you decide to move to a different system.